NOTICE IS HEREBY GIVEN that the 13th Annual General Meeting of Maghull and Lydiate U3A will be held ONLINE at 10:30am on Tuesday 4th May 2021 to transact the following business.
If you are able to joins us online, please refer to the accompanying instructions regarding the registration process for the Online meeting. ZOOM Registration here
NOTE: Given the highly unusual circumstances, Committee have agreed that we will restrict the meeting purely to the formal elements required by our Articles of Association. The meeting will therefore be held using the Zoom video conferencing system to pass the resolutions detailed in the agenda set out below.
UNFORTUNATELY, due to the limitations of the Zoom polling system all votes must be pre-programmed into the system. Therefore we will be unable to accept points of order or amendments during the meeting as we would be unable to vote on them. As all of the relevant papers have been made available to Members, if you wish to submit a point of order or amendment to a resolution the Committee are happy to receive them in writing in advance. Similarly, if for whatever reason you are unable to attend the AGM you may also, if you wish, cast your vote(s) either by post or email. All of the above options must be returned to the Secretary by 12 noon on 19th April 2021 at the address detailed below.
1. Minutes of the previous meeting here
To be agreed and matters arising.
2. Reports and Accounts
To receive the Chair’s Report [no resolution required].
To receive and consider the accounts for the years ended 31st March 2020 and 31st March 2021 and the reports of the Independent Examiner.
3. Independent Examiner
To re-appoint Sefton Council for Voluntary Services as the Independent Examiner
4. Alteration to the Constitution
To consider and vote upon the following resolutions:
To amend the Charitable Purposes of the Association.
To include a new clause to allow Online Meetings to take place as appropriate.
To amend the minimum number of members required to make a Quorum in a General or Special Meetings
5. Appointment of Charity Trustees
At the time of writing there will be four vacant Officer Posts that require filling from the close of the AGM. The future vacant positions are for: Chair, Vice Chair, Secretary and Treasurer. Currently we have received the following nominations for the above posts which are detailed below.
Trustee’s Responsibilities 1 – “CC3 – The Essential Trustee”
If you would like to be considered to fill one of the above four positions please ensure that firstly you understand and agree with the Trustee’s Responsibilities 1 in full, and if agreeable, please complete the appropriate application form available to download from our U3A website at maghullandlydiateu3a.org.uk or from the M&L U3A Secretary, c/o 3. Heathfield Road, Maghull, LIVERPOOL, L31 3EB.
The completed forms must be returned to the Secretary by 12 noon on 19th April 2021 at the above address or emailed to firstname.lastname@example.org.
NOMINATIONS RECEIVED TO DATE:
Honorary President: Mr. W. Howarth, to re-appoint for a period of 1 year.
Chair: Mr. T. Dodd, to appoint for a period of 3 years.
Vice Chair: Mrs. D. Brannigan, to appoint for a period of 3 years.
Secretary: Mrs. L. Simms, to re-appoint for a period of 3 years.
Treasurer: No Nominations Received (to date).
Committee Member: Mrs. M. Kendall, to re-appoint for a period of 3 years.
Committee Member: Mr. A. Carr, to appoint as H&S Officer for a period of 3 years.
All remaining Committee Members have a further year of their appointments to serve.
By order of the Board of Charity Trustees
Mrs. L. Simms, Secretary. 1st April 2021.
Independent examiners report TBA